Position Summary:
The Project Coordinator partners with the PMO and Finance teams to develop and implement standardized processes, tools, and governance around the financial management of projects. This role supports end-to-end project financials, including budgeting, expense tracking, invoicing, revenue recognition, and subcontractor payments. The position requires strong analytical, organizational, and communication skills, as well as a solid understanding of GAAP and project accounting practices.
Collaborate with the PMO to establish and maintain financial processes, tools, and governance for project budgets, expenses, invoicing, and revenue recognition.
Develop financial requirements in partnership with internal teams such as Credit, Finance, and Procurement, ensuring compliance and alignment with PMO standards.
Perform client contract analysis to identify billing deadlines, payment terms, and billable versus non-reimbursable expenses.
Manage accounts payable for vendors and subcontractors, ensuring proper tax handling, lien waivers, and insurance compliance.
Oversee project expense tracking and ensure timely posting or accrual of all project-related costs.
Coordinate with project managers on budget forecasts, resource allocation, and project closeout documentation.
Support month-end and project close processes, including revenue recognition and cost reporting.
Maintain accurate and organized project financial records, ensuring audit readiness and compliance with contractual requirements.
Assist with internal and external audit requests as needed.
Bachelor's degree in Accounting, Finance, or related field.
Excellent knowledge of GAAP and project accounting principles.
Proficiency in Microsoft Excel and Word ; familiarity with financial systems and tools (Smartsheet a plus).
Strong analytical and cost analysis skills with attention to detail.
Ability to interpret and manage contract terms and their financial implications.
Exceptional organizational skills and ability to manage multiple priorities.
Self-starter with the ability to work independently and adapt to changing environments.
Strong communication, leadership, and teamwork abilities with high professional integrity.
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