Job Description

Job Summary : The Housing Development Assistant is responsible for supporting the Director of Housing Development and the Housing Development Department. The position requires a motivated individual who is detail-oriented, has strong interpersonal skills, and is highly organized. S/he performs various tasks and works in a casual, yet very fast-paced team environment.

Status:  Full-time, Nonexempt

Location: Chinatown, San Francisco

Hours:  Monday through Friday, 9:00 a.m. to 5:30 p.m.

Salary: $27.75 - 29.21 per hour ; Comprehensive benefits

Schedule:  Weekly Schedule. Hybrid (1 day remote)

The Organization :   A private non-profit founded in 1977, Chinatown Community Development Center believes in a comprehensive vision of community. We own and/or manage approximately 38 affordable housing buildings serving over 5,000 low-income seniors, single adults, formerly homeless adults, and families of diverse ethnic and cultural backgrounds in San Francisco’s Chinatown, Tenderloin, Western Addition, and Polk Gulch neighborhoods. We also build housing, develop grassroots leadership, and engage low-income residents and youth. Our employees are passionate about the mission; thrive in a family organizational culture; and embody values of empowerment, teamwork, and compassion. Chinatown CDC serves a diverse population and is committed to hiring practices that provide culturally competent services. We encourage people of color to apply.

Essential Functions

• Manage office logistics for a small (20-person) office and provide administrative support to the Director of Housing Development; Support other department staff including the Housing Preservation Manager, project managers, assistant project managers and a construction manager as time permits
• Assist with proposals for development opportunities
• As needed, provide administrative support to the Deputy Director of Operations
• This is primarily an office-based position, though most staff work on a hybrid (minimum 2 days/week in office, subject to change) schedule.  Additionally, there may be work outside the office at project sites and external meetings. While this is technically a hybrid position, it requires most days (Monday-Thursday) in the office, in order to support both the Housing Development team and the Deputy Director of Operations.   

Job Responsibilities

• Provide office administration for Housing Development Department including ordering supplies, oversight of office maintenance, and interface with organization’s Office Administrator and IT staff
• Word process, photocopy/scan, email
• Support other departments, including Asset Management, Property Management, and Fiscal Departments as requested by Director of Housing Development. Assist with affordable housing development processes, such as reports, real estate transactions, funding applications and closings, draw requests, and construction documentation
• Research and compile information for reporting, marketing and funding requests, including creating and updating project information sheets
• Coordinate ongoing reporting to funders and the Board of Directors
• Create and maintain centralized files for project records, public relations materials, and correspondence
• Assist with proposals for City-owned development sites
• Coordinate/assist with logistics for special events such as ribbon cuttings, ground breakings, and grand openings
• Prepare packets, attend, and/or take minutes for Housing Committee or department meetings
• Maintain the Housing Development Department calendar

Other

• Embody organization values (respect & compassion, empowerment, teamwork)
• Contribute to a safe and pleasant work environment
• Follow policies, procedures, and safe work practices

Knowledge, Skills, and Experience

• Strong problem-solving skills and consistent attention to detail
• Ability to work independently and effectively prioritize tasks
• Ability to work under time pressures and meet multiple (sometimes changing) deadlines
• Flexibility to undertake a variety of tasks

Minimum Qualifications

• Bachelor’s Degree or equivalent training plus two years administrative assistant experience or equivalent combination of education and experience
• High level of proficiency with Microsoft Word, Excel, Outlook, Web Browsers
• Excellent written and verbal communication and organizational skills

Preferred Qualifications

• Knowledge of the affordable housing field and non-profit sector
• Bachelor's degree in related field

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