Administrative Assistant / Project Assistant Job at Memco, Corpus Christi, TX

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  • Memco
  • Corpus Christi, TX

Job Description

Position Overview:

We are seeking a vibrant, energetic, and welcoming individual to join our team as an Administrative Assistant / Project Assistant . This role supports both office and field operations to ensure that projects run efficiently from start to finish. The ideal candidate will bring strong communication and organizational skills, a positive attitude, and the ability to multitask while maintaining attention to detail. You’ll collaborate closely with project managers, superintendents, and accounting staff, assisting with documentation, communication, and project close-out tasks.

 

Key Responsibilities:

  • Provide administrative support to project managers, field personnel, and accounting staff.
  • Answer and route phone calls; take messages and greet visitors in a professional manner.
  • Copy, scan, and print plans and documents for staff.
  • Prepare folders, binders, and meeting packets for project teams.
  • Open, sort, and distribute incoming mail; manage outgoing and overnight shipments.
  • Order and occasionally pick up office supplies or meals as needed.
  • Maintain an organized, clean, and welcoming office environment — including tidying the break room and watering indoor plants.
  • Maintain organized project files in Dropbox and other digital platforms.
  • Prepare, track, and maintain project documentation including submittals, RFIs, change orders, and meeting minutes.
  • Assist with contract administration, including preparing subcontract agreements and purchase orders.
  • Review project specifications to identify required items and coordinate with subcontractors and suppliers to ensure timely delivery and installation.
  • Generate and compile project closeout documentation (warranties, as-builts, operation manuals, etc.), ensuring all materials are organized and delivered to clients in a standardized format.
  • Communicate with subcontractors and vendors to follow up on outstanding work or required documents.
  • Support accounting processes such as invoice tracking, timesheet collection, and expense reporting.
  • Conduct occasional jobsite visits to take photos or assist with video-recording owner training sessions.
  • Perform other duties as needed to support overall project and office operations. 

 

Qualifications:

  • 2+ years of administrative experience (construction industry preferred).
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Dropbox for file management.
  • Strong organizational skills with excellent attention to detail.
  • Effective written and verbal communication skills.
  • Proven ability to manage multiple priorities in a fast-paced environment.
  • Friendly, dependable, and professional demeanor with strong customer service skills.
  • Proactive and solution-oriented approach to problem-solving. 

 

Preferred Skills:

  • Experience assisting with project close-out procedures.
  • Familiarity with project management software such as Procore or PlanGrid.
  • Knowledge of construction terminology, specifications, and document control processes.

Schedule & Compensation

  • Work Hours: Monday–Friday, 8:00 AM – 5:00 PM (occasional overtime may be required based on project deadlines).
  • Salary Range: $35,000 – $50,000 (depending on experience).

Job Tags

Full time, Contract work, For subcontractor, Work at office,

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